Effective Date: January 1, 2023

This California Job Applicant Privacy Notice (“Notice”) describes the categories of personal information ISYS Solutions, Inc. and its affiliate, doing business as CareerSmart Learning, (“ISYS Solutions, Inc.” or “we”) collect about California candidates who apply and/or are evaluated for jobs with ISYS Solutions, Inc. (“Job Applicants”). Certain terms used in this Notice have the meanings given to them in the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020, and its implementing regulations (the “CCPA”).

Collection and Use of Personal Information

ISYS Solutions, Inc. may collect (and may have collected during the 12-month period prior to the Effective Date of this Notice) the following categories of personal information from Job Applicants:

  • Identifiers: identifiers, such as a real name, alias, postal address(es), telephone number, email address, Social Security number, driver’s license or state identification card number, date and/or place of birth, IP address, and other similar identifiers
  • Additional Data: This includes information subject to Cal. Civ. Code § 1798.80, such as your signature, physical characteristics or description, education information, financial information and medical information
  • Protected Classifications: characteristics of protected classifications under California or federal law, including but not limited to race, color, national origin, religion, age, sex, gender, marital status, medical condition, disability, citizenship status, and military and veteran status
  • Online Activity: Internet and other electronic network activity information, including, but not limited to, browsing history, browser type and version, search history, and information regarding your interaction with websites or applications
  • Sensory Information: audio, electronic, visual, and similar information
  • Employment Information: professional or employment-related information, such as information relating to your position (e.g., job title and job description) and talent management information (e.g., résumé information, references, occupation details, education details, certifications and professional associations, historical compensation details from previous employment (if voluntarily provided or as permitted by law), previous employment details, and pre-employment screening and background check information, including criminal records information)
  • Inferences: inferences drawn from certain parts of the information identified above to create a profile about you reflecting your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

We may use (and may have used during the 12-month period prior to the Effective Date of this Notice) the personal information described above for the purpose of processing job applications, evaluating candidates for employment, and/or carrying out and supporting Human Resources (“HR”) functions and activities, including as described below. In addition to these general HR purposes, the purposes listed below also include relevant “business purposes” as they are described in the CCPA.

  • Recruiting; processing job applications; performing background and other pre- employment checks; determining suitability for employment; determining physical and/or mental fitness for work; reviewing and evaluating applications; determining salary and other forms of compensation; providing references; reimbursing expenses; making travel arrangements; securing eligibility to work statuses; reviewing hiring decisions; and providing access to facilities.
  • Ensuring business continuity; protecting the health and safety of our staff and others; safeguarding, monitoring, and maintaining our IT infrastructure, office equipment, facilities, and other property; detecting or preventing theft or fraud, or attempted theft or fraud; and facilitating communication with you.
  • Operating and managing our IT, communications systems, and facilities, and monitoring the use of these resources; performing data analytics; improving our services; allocating and managing company assets and human resources; strategic planning; project management; compiling audit trails and other reporting tools; maintaining records relating to business activities, budgeting, and financial management; managing any investment in or transactions relating to our business; and providing senior management oversight of the firm.
  • Complying with legal requirements, such as tax, record-keeping and reporting obligations; conducting audits, management, and resolution of health and safety matters; complying with requests from government or other public authorities; responding to legal process such as subpoenas and court orders; pursuing legal rights and remedies; defending litigation and managing complaints or claims; conducting investigations; and complying with internal policies and procedures.
  • Performing services.
  • Certain short-term, transient uses.
  • Helping to ensure security and integrity.
  • Debugging to identify and repair errors that impair existing intended functionality.
  • Undertaking internal research for technological development and demonstration.
  • Undertaking activities to verify or maintain the quality or safety of a service or device that is owned, manufactured, manufactured for, or controlled by us, and to improve, upgrade, or enhance them.

We do not collect or process sensitive personal information with the purpose of inferring characteristics about Job Applicants. 

To the extent we process deidentified information, we will maintain and use the information in deidentified form and will not attempt to reidentify the information unless permitted by applicable law.

Retention of Personal Information

We will retain personal information about Job Applicants for the time period reasonably necessary to achieve the purposes described in this Notice, or any other notice provided at the time of collection, taking into account applicable statutes of limitation and records retention requirements under applicable law.

Sources of Personal Information

During the 12-month period prior to the Effective Date of this Notice, we may have obtained personal information about Job Applicants from the following categories of sources:

  • Directly from you;
  • Your devices;
  • Other individuals, such as in connection with a referral or reference;
  • Your employer;
  • Our affiliates;
  • Vendors who provide services on our behalf;
  • Data analytics providers;
  • Actual and potential portfolio companies and others within our network;
  • Government entities;
  • Professional services organizations, such as recruitment agencies;
  • Social networks;
  • Public databases; and
  • Data brokers, such as background check services.

Disclosure of Personal Information

We do not sell, or share for cross-context behavioral advertising purposes, personal information about Job Applicants.

During the 12-month period prior to the Effective Date of this Notice, we may have disclosed the following categories of personal information about you for a business purpose to the following categories of third parties:

Category of Personal Information

Identifiers, Additional Data Subject to Cal. Civ. Code § 1798.80

 

Categories of Third Parties

  • Our affiliates
  • Vendors who provide services on our behalf
  • Financial institutions, such as banks and insurers
  • Professional services organizations, such as auditors, recruitment agencies, and law firms
  • Internet service providers and operating systems and platforms
  • Data analytics providers
  • Data brokers, such as background check services
  • Government agencies

Category of Personal Information

Protected Classifications

Categories of Third Parties

  • Our affiliates
  • Vendors who provide services on our behalf
  • Financial institutions, such as banks and insurers
  • Professional services organizations, such as auditors, recruitment agencies, and law firms
  • Internet service providers and operating systems and platforms
  • Data analytics providers
  • Government agencies

Category of Personal Information

Online Activity, Sensory Information

Categories of Third Parties

  • Our affiliates
  • Vendors who provide services on our behalf
  • Professional services organizations, such as auditors, recruitment agencies, and law firms
  • Internet service providers and operating systems, and platforms
  • Data analytics providers
  • Government agencies

Category of Personal Information

Employment Information

 

Categories of Third Parties

  • Our affiliates
  • Vendors who provide services on our behalf
  • Financial institutions, such as banks and insurers
  • Professional services organizations, such as auditors, recruitment agencies, and law firms
  • Actual and potential portfolio companies and others within our network
  • Partners and investors, if applicable
  • Internet service providers and operating systems and platforms
  • Data analytics providers
  • Data brokers, such as background check services
  • Government agencies

Category of Personal Information

Inferences

Categories of Third Parties

  • Our affiliates
  • Vendors who provide services on our behalf
  • Professional services organizations, such as auditors, recruitment agencies, and law firms
  • Actual and potential portfolio companies and others within our network
  • Partners and investors, if applicable
  • Government agencies

California Consumer Privacy Rights

If you are a Job Applicant, you have certain choices regarding your personal information, as described below.

  • Access: You have the right to request, twice in a 12-month period, that we disclose to you the personal information we have collected, used, disclosed, and sold or shared about you.
  • Correction: You have the right to request that we correct the personal information we maintain about you, if that information is inaccurate.
  • Deletion: You have the right to request that we delete certain personal information we have collected from you.

How to Submit a Request. To submit an access, correction or deletion request on your own behalf or as an authorized agent, email us at [email protected] or call our toll-free number at (800) 992-8100. 

Verifying Requests. To help protect your privacy and maintain security, we will take steps to verify your identity before granting you access to your personal information or complying with your request. If you request access to, correction of or deletion of your personal information, we may require you to authenticate your email address and/or provide information about your job application or other interactions with us. In addition, if you ask us to provide you with specific pieces of personal information, we may require you to sign a declaration under penalty of perjury that you are the Job Applicant whose personal information is the subject of the request.

Additional Information. If you choose to exercise any of your rights under the CCPA, you have the right to not receive discriminatory treatment by us. To the extent permitted by applicable law, we may charge a reasonable fee to comply with your request.

How to Contact Us

If you have any questions regarding this California Job Applicant Privacy Notice or our privacy practices, please contact us at [email protected] or our toll-free number at (800) 992-8100.